What we do
In the National Health Service (NHS), we aim to provide you with the highest quality healthcare. To do this we must keep information about you, your health and the care we have provided to you or plan to provide to you. This privacy statement provides a summary of how we use your information.
The Data Protection Act 2018 and United Kingdom General Data Protection Regulation (UK GDPR) controls how your personal information is used by organisations, businesses or the government. The Data Protection Act 2018 defines the Lewisham and Greenwich NHS Trust as a ‘data controller’ of personal information. We collect information to help us provide and manage healthcare to our patients. Lewisham and Greenwich is registered with the Information Commissioner’s Office, Certificate Reference number Z4898169.
If you are looking for information about privacy, please contact Lg.email@example.com
What kind of personal information does the Trust collect?
- date of birth
- NHS number
- next of kin
- Details of diagnosis
- hospital appointments
- Allergies and
- health conditions.
The Trust also records CCTV images for the prevention and detection of crime; this may include body worn video and audio recordings.
Legal basis for processing personal and sensitive information
The UK GDPR requires that data controllers and organisations that process personal data demonstrate compliance with its provisions. This involves publishing our basis for lawful processing.
As personal data is processed for the purposes of Trust’s statutory functions, the Trust’s legal bases for the processing of personal data as listed in Article 6 of the UK GDPR are as follows:
- Article 6(1)(b) – Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
- Article 6(1)(c) – Processing is necessary for compliance with a legal obligation
- Article 6 (1) (d) provides a lawful basis for processing where: “processing is necessary in order to protect the vital interests of the data subject or of another natural person” (Note a person is a person who is alive.)
- Article 6(1)(e) – Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Where the Trust processes special categories of personal data, its additional legal bases for processing such data as listed in Article 9 of the UK GDPR are as follows:
- 9(2)(f) – Processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity
- 9(2)(h) – Processing is necessary for health or social care (with a basis in law)
- 9(2)(i) – Processing is necessary for public health (with a basis in law)
- 9(2)(j) – Processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes
The UK GDPR defines special category data as:
- personal data revealing racial or ethnic origin;
- personal data revealing political opinions;
- personal data revealing religious or philosophical beliefs;
- personal data revealing trade union membership;
- genetic data;
- biometric data (where used for identification purposes);
- data concerning health;
- data concerning a person’s sex life; and
- data concerning a person’s sexual orientation.
Please note that not all the above legal bases will apply for each type of processing activity that the Trust may undertake. However, when processing any personal data for any particular purpose, one or more of the above legal bases will apply.
Please see the Privacy Notice for the Patient Portal:
In the past, health and social care workers from the local organisations involved in your care did not have a system in place to share important information about your care automatically. This meant that GPs, hospital staff, district nurses, occupational therapists, and others involved in your care did not always have immediate access to all the information needed to provide timely and efficient care.
To address this, in 2015 a new local electronic record system was launched; this system is called Connect Care. Connect Care allows important information about you to be shared securely so that it can be viewed quickly and safely by staff directly involved in your care, such as GPs, hospital staff, district nurses, occupational therapists and social workers. This will enable them to make more informed decisions about your care and treatment and have the following benefits:
Reducing delays in care and treatment
- Staff able to spend more time on care, rather doing than administrative tasks
- Better quality and safety of care
- Care and treatment can be given earlier and closer to home – to stop conditions getting any worse and avoiding hospital admissions
- Care is more joined up so patients won’t have to tell their story to lots of different professionals
- Transfer of care between services is smoother
- Reducing unnecessary appointments, tests and associated costs
- Confidential care records are available to care professionals via a secure online portal rather than relying on post, fax and email.
If you have any questions or wish to discuss this further, please speak to your care professional or call the Patient Advice and Liaison Service (PALS).
Why we collect information about you and your choices
The people who care for you use your information and records to:
- provide a good basis for all health decisions made by you and your care professionals
- allow you to work with those providing care
- make sure your care is safe and effective
- work effectively with those providing you with care Others in the NHS may also need to use records about you to:
- check the quality of care (called clinical audit)
- collect data regarding public health matters
- ensure NHS funding is being allocated appropriately
- help investigate any concerns or complaints you may have about your health care
- teach healthcare workers and help with research and planning.
Most of the time, anonymised data is used for research and planning so that you cannot be identified in which case your confidential patient information isn’t needed.
You have a choice about whether you want your confidential patient information to be used in this way. If you are happy with this use of information you do not need to do anything. If you do choose to opt out your confidential patient information will still be used to support your individual care.
To find out more or to register your choice to opt out, please visit the Your NHS Data Matters website or call the national helpline on 0300 303 5678. You can change your mind about your choice at any time.
How long do we hold information for?
Records are retained in accordance with national guidance from the Department of Health and Social Care and the Records Management Code of Practice for Health and Social Care 2020. Records including confidential information are securely destroyed in line with this code of practice.
Information sharing with non-NHS organisations
For your benefit we may need to share information from your health records with non-NHS organisations from whom you are also receiving direct care, such as social services or private healthcare organisations. We may also need to share your information, such as blood test results, for direct care processing purposes by a non-NHS organisation under an agreement with the Trust. We will always seek your permission to share your information with organisations for purposes other than your direct care. However, in exceptional situations we may need to share information without your permission if:
- it is in the public interest – for example, there is a risk of death or serious harm
- there is a legal need to share it – for example, to protect a child under the Children Act 1989
- a court order tells us that we must share it
- there is a legitimate enquiry from the police under the Data Protection Act for information related to a serious crime.
We do not share, send or transfer person identifiable information outside of the European Economic Area.
Where processing is likely to result in a high risk to individuals' privacy interests, the Trust will conduct a Data Protection Impact Assessment (DPIA). The aim of a DPIA is to identify and minimise the data protection risks of a project. A copy of the Trust’s DPIAs can be requested from the Data Protection Officer
How do I access information recorded about me?
What are your rights?
The UK GDPR provides the following rights for individuals:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling.
Some of these rights are qualified rights and some are absolute rights.
For further information, or if you wish make an Individual Rights Request(s), please contact the Trust Information Governance Team Lg.firstname.lastname@example.org, or call the Trust on the numbers provided below and ask for the Information Governance Team in the first instance.
Under the Data Protection Act 2018 UK GDPR, individuals have a right to access information that is held about them by an organisation.If you have undergone medical treatment at University Hospital Lewisham, Queen Elizabeth Hospital Woolwich, some acute services at Queen Mary’s Sidcup or Lewisham Community NHS, please contact Lg.email@example.com
Lewisham and Greenwich NHS Trust Data Protection Officer
Alternatively, if you are not happy with the response to your Individual Rights Requests, please contact the Trust Data Protection Officer email firstname.lastname@example.org or call the Trust on one of the numbers below and ask for the Trust Data Protection Officer.
University Hospital Lewisham
Queen Elizabeth Hospital
020 8333 3000
020 8836 6000
University Hospital Lewisham
Queen Elizabeth Hospital
How do I raise a concern?
To raise any concern with us, please contact the Patient Advice and Liaison Service (PALS).